Item Statuses in GIL Catalogs

There are a lot of item statuses that you will see in GIL Classic and GIL-Find, but here are the most common you'll encounter and what they mean to you. (The statuses that an item goes through from ordering to reaching the shelf are listed chronologically.)

On Order
Items that are on order look a little different in GIL Classic versus GIL-Find. They will both have an “on order” location, such as “Alpharetta On Order” or “Decatur On Order”. In GIL Classic, an additional “On Order” line that reads something like “1 Copy Ordered as of 03-21-12”. Sadly, we cannot currently display this information in GIL-Find, so it will just have the on order location and a line that reads “status information not available”. Items in this state have been ordered, but have not yet arrived in Technical Services. When they do arrive they will enter a “Received” state.

Received
In GIL Classic, items that have been received, but not yet cataloged, will still display the on order location (e.g., Decatur On Order) and will have an additional “On Order” line that reads something like “1 Copy Received as of 04-17-12”. Like items on order, GIL-Find cannot display this information and will just give the on order location and a line reading “status information not available”.

If you see something in a received state, we’ve got it in hand, but it still needs to be cataloged and processed.

In Process
Items with the In Process status have been received and cataloged, but may not have reached their campus yet. This status is applied when the item record is created by a cataloger, so there are a few more steps that the item still has to go through before being sent out. If the In Process status remains on an item for more than a few months, there is likely a problem. Please check for these items on the shelf and discharge them if you find them (to remove the In Process status). If the items cannot be found on the campus, contact a catalog librarian to run a check in Technical Services.

Not Checked Out
Items with this status have been cataloged, processed, received by their home campus and they should be available on the shelf.

Checked Out
Someone has charged this item. It should not be on the shelf.

In Transit
These items are on the move! They’re being sent to another campus/institution to be picked up by a patron who requested them or they’re being routed back to their home campus/institution after being returned by a patron.

Returned to Circulation
These items have made it back to their home campus and have been discharged by someone in the Circulation Department. They’re about to be, or have recently just been, shelved, so they might not be on the shelf yet if the discharge date is very recent. This status clears itself automatically after a few days.

Missing
This status is applied manually by librarians or staff. The item did not appear to be charged to a patron in Voyager, but it couldn’t be found on the shelf or in the library.

Lost
In the backend of Voyager, there are actually two lost statuses, “Lost--Library Applied” and “Lost--System Applied”. The former is applied by librarians or staff when we know that someone has an item, but it was not charged to their account for whatever reason. The latter is, as it states, applied by the system after an item has been overdue for an extended period.

Items go into Lost at different rates of time, depending upon item type. See the circulation matrices for more details.

Withdrawn
Withdrawn doesn’t actually display in the item status line in GIL Classic, so withdrawn items are also put in the temporary location of WITHDRAWN. This item status does display as “Withdrawn” in GIL-Find though.

Scheduled
In GIL Classic, this status displays as “Scheduled (Requests: 0)” and just plain ol’ “Scheduled” in GIL-Find. It means that this is an item from the nonprint faculty collection and has a booking request on it in the Media Scheduling module.